HIPAA-Compliant EMS Documentation
Putting AI near patient data raises an obvious question: where does the PHI go? SceneSafe is built so the answer is simple. Patient data is encrypted on the device, handled under a signed BAA, kept only as long as your retention policy allows, and logged on every access.
In short
- Signed Business Associate Agreement (BAA)
- Encrypted on the device the moment it is captured
- Automatic PHI retention limits, records expire on schedule
- Role-based access and a full audit trail
Encrypted at the source
Patient data is encrypted on the device the moment it is captured, not somewhere downstream after it has already traveled in the clear. The clinical record is protected from the first second it exists, in the field and in transit.
PHI that does not linger
Records are not kept forever by default. SceneSafe enforces retention limits so patient data expires on the schedule your agency sets, which shrinks the amount of PHI sitting around and the risk that comes with it. Less retained data is less to lose.
A signed BAA and identifiers that cannot leak
SceneSafe operates under a signed Business Associate Agreement. Beyond the paperwork, the system is built to keep patient identifiers out of anywhere they do not belong: metadata is guarded against names, SSNs, phone numbers, and other identifiers, so PHI stays inside the encrypted record.
Role-based access and a complete audit trail
Not everyone should see everything. Access is scoped by role, and every record carries a full audit trail, so your medical director and compliance lead can see who touched what and when. When an auditor asks, you have a complete history rather than a shrug.
Common questions
Will you sign a BAA?
Yes. SceneSafe operates under a signed Business Associate Agreement with the agencies it serves.
Where is patient data stored and for how long?
Records are encrypted and retained only as long as your retention policy allows, then expire automatically. The goal is to hold the minimum necessary PHI for the minimum necessary time.
Is SceneSafe a medical device?
No. SceneSafe is documentation software, not a medical device, and it is designed and labeled accordingly.
Charting that takes two minutes, not twenty.
See how SceneSafe captures the call and gets your crews out of the documentation hole.